summer camp info

Breakaway'18 General Info

Registration/Pricing Info

No phone registrations, nor incomplete registrations will be
accepted. Walk-ons will be accepted based on our capacity and
counselor to camper ratio as well as having a parent release
on file. All monies must be received by registration check-in on
Monday for a student to attend.

Online registration will be turned off 2 weeks before each ‘week
1’ of camp begins (kids – May 28; teen – June 25) or once rooming
has begun, but registration will still be open. Contact the ISM
office or your church directly for application instructions at that
time.

T-shirts

Available for purchase for $5 through the online registration portal. T-shirt orders will be on first come first serve after May 8th (kids camp) & June 8th (teen camp). If we have extras, they will be available in the camp store for $10.

Deposits/Payments

A registration is not considered completed until the $100 deposit has been secured. This deposit MUST include payment for tshirt and high ropes course add-ons. Registration must be PAID IN FULL on or before the first day of camp. No deposits will be accepted without the camper(s) application submitted. Payments should be made to your church and they will forward to us. If you are coming as an individual, please see below section, “Individuals”.

Refunds
Refunds for students who are unable to attend must be requested with an official Refund Request Form which can be obtained through our office. It is desired that monies are transferred to another student with a balance from your group first. If there is no one to transfer funds too then a Refund will be submitted for approval with a $50 retainer fee withheld. Refunds will NOT be processed until the END of camp season. We cannot
refund money for a partial week of camp or if a student has been expelled.

Coordinators

Sign up

All Coordinators will sign up on the camp home page to let us know who you are. This is very important as we will need a point of contact for your church to send updated reports, etc throughout the registration process.

Payment

You will be responsible for submitting payment to the ISM office for your campers. Please use a Financial Breakdown Form each time you submit a payment to
ensure proper disbursement of monies sent. Remember that Deposits ($100 plus extras such as high ropes and t-shirts) must be postmarked NO LATER THAN May 15th for Kids Camp and June 15th for Teen Camp, but may be sent in earlier as well. 

Reports

These will be uploaded to Dropbox and you will be given a link to access them. They will be updated twice a week and you will receive an email to let you know when reports are ready to view. (You may contact the office if you need an updated copy in between postings).

Group Housing

All students will be housed before arriving on the camp grounds. The church coordinator is responsible for getting this information to us via the Group Housing Form. If you have any housing requests, please let your church know.

Rooming Ratios are follows:
Kids Camp – Grades 1 & 2 = 2 counselors for 8 students.
Grades 3-6 = 1 counselor for 9 students.
Teen Camp – Grades 6-12 = 1 counselor for 9-11 students.

Check-in/Check-Out

Registration Check-in begins the Monday of each camp week and is open from 10am to 2pm in the Activities Center Lincoln Room. Any group checking in after 2:00pm will need to go to the Camp Admin office in the Clark Room of the Auditorium building. Please eat before arriving or bring $4.00 per person for lunch in the Lake Williamson Dining Hall available from 11:30am to 1:30pm. The first camp meal served will be dinner Monday evening. Camp will conclude with a closing service at 10:00 am on Friday. All cabins will be cleaned out prior to this service.

Individuals

Registration

Campers arriving without a church group are considered an Individual. When submitting the online registration via the Campwise system, please select “No Church-Individual” from the dropdown menu on the first field of the Camper Profile Section: “Church City/Church Name”. Please mail a check to the ISM office for your initial deposit/remaining balance. With all payments please include an “Individual Financial Breakdown & Housing Sheet” (click to download).

Housing

All students will be housed before arriving on the campgrounds. Individuals that would like to be housed with a specific person/group will be accommodated as space allows for requests made by May 15th (for kids camp) or June 15th (for teen camp). You may submit this request by calling/emailing the office or as a written request with the camp payment (see Individual Financial Breakdown & Housing Sheet). We make no guarantees. Please contact the office no earlier than 1-2 weeks prior to camp if you would like to receive your color team and rooming assignment.

Staff & Volunteers

Registration

You will register online via the same Campwise registration portal that the students use. You will submit a photo for your camp identification lanyard that must be worn at all times for security purposes. A pastoral and personal reference is required to be submitted by May 15th (for kids camp) or June 15th (for teen camp). The fee for counselors & support staff is $35 and is nonrefundable.

Age Requirements

To serve at Kids Camp, a support staff member must be 16 years of age and 18 years old to be a counselor. To serve at Teen camp, a support staff member must be 18 years old and have graduated from High School. To be a counselor one must be at least 21 years of age.

additional information

Lost & Found

Any lost and found items left on the grounds after the conclusion of camp will be held for two weeks. If not claimed during that time, items will be donated. Claimed items can be shipped at the owner’s expense.

Property Damage

Charges for broken or damaged items during camp will be billed to all parties/individuals involved.

Insurance
Secondary medical coverage for accidental  injuries is with Brotherhood Mutual Insurance.
Dress Code
Breakaway upholds a Modest dress code. No revealing clothing will be permitted. This includes but is not limited to short shorts (male or female) dresses or skirts, leggings, plunging necklines, spaghetti straps, cutoff shirts/shorts, bikinis and speedos.
What to bring
Sleeping bag or sheets, blanket, pillow, towel, & toiletries, recreational clothes  & tennis shoes, clothing appropriate for services, swimwear (no bikinis) & beach
towel. Bible & journal, spending money for snacks & camp store and money for offering. Please label all items as campers are responsible for personal belongings, ISM is not liable for lost or stolen items.
What NOT to bring
Weapons, tobacco, video games, silly string, confetti, glitter, water guns, water balloons, sidewalk paint, tape or spray paint products including colored hairspray.
Expectations
Regulations are given as guidelines for every camper to follow. This code of conduct has been established for your students’ protection and the benefit of every person present. The lack of  cooperation, unnecessary roughness, lack of respect for property or an unwholesome attitude on the part of any person will result in  expulsion from camp. The expense of transporting the expelled person(s) home from camp is the responsibility of the parents/guardians.
"Special Needs" Policy

Campers participating in any and all Illinois Student Ministries Camps must be able to conduct themselves in a manner that does not disrupt the mission and objectives of the camp program. The basic camp supervision ratio of a camper to counselor is 9:1 for Teen Camp and 8:2 for Kids Camp.

 

Campers must be able to obey directions, follow accordingly, and obey rules for their own safety. In addition, Campers must be able to handle themselves appropriately during activities such as free time, when general supervision is provided for the entire campground. (Campers are not always specifically with their own Counselors. At times throughout the day, they are under general supervision).

 

The ISM would love to see every student attend our camps; however, we have limitations due to our volunteer staff and financial considerations that confine us to our basic ratios of 9:1. Should a camper require further assistance due to physical, mental or social disabilities, a camper’s guardian may choose the following alternate arrangement for their child, in coordination with the Camp Coordinator.

 

The alternate arrangement would be for the camper’s guardian to provide a personal chaperone (of the same gender as the child) that would be the camper’s “one-on-one” counselor, who would be able to provide assistance in the bathroom/showers if needed.

 

The guardian would be required to cover all the expenses for this one-on-one counselor, in addition to the child’s registration. The camper and one-on-one assistant would be assigned a room with other campers, but that one-on-one assistant would only be responsible for the specific child.

 

Each camp has varying degrees of outdoor terrain that may create mobility challenges for physically impaired camp participants. Every reasonable accommodation will be offered based on the limited availability of camp staff. Guardians should consider this and make appropriate inquiries prior to registering a child for camp.

 

For security purposes, the personal counselor would be required to complete an adult volunteer application provided by Illinois Student Ministries, which includes a background check.